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Chapter I
Title, Purpose, Nature, Purposes of the Commission
Article 1
a) The commission adopts the name "Lusitania Santo Cristo Unidos Soccer Club," from now on called LSCU, and has its legal office at Lusitania Portuguese Recreation Centre, in Ottawa, Canada, and its headquarters of operation in the Parish of Santo Cristo. b) The official colors of LSCU is green with red stripes.
Article 2
Object of the Commission: Promote Soccer.
Article 3
Mission
The mission of the commission is to group the Portuguese young in the region of Outaouais, Canada's Capital Region, and implement a philosophy of promotion and community unity and participation. Also to defend and promote the activate participation of youth within the Portuguese Associations of the region, namely Lusitania, Santo Cristo, and Unidos.
Article 4
Objectives
All the goals established in the By-Laws Lusitania. Develop and promote soccer, especially within the Portuguese community of Ottawa-Gatineau. The LSCU aims to promote recreational and competitive soccer, always with the best intentions to promote the highest level possible, allowing the necessary development of physical and mental health of its members. Also, to establish a strong support for the development of the community through soccer, social and cultural events that motivates youth solidarity in the Ottawa-Gatineau region.
Chapter II
Membership
Article 5
With voting rights and right to run for office
1 - Founding Members: All those who are part of the Foundation Board (attached to the end of this Regulation). It has all the rights, voting rights, right to run for the Board of LSCU.
2 - Delegate Members: All volunteers who work with LSCU projects to achieve the objectives of LSCU. They have all the rights, the right to vote and run for the Board of LSCU if they are on the list of Active Volunteers of the LSCU.
Without the right, to vote, or run for office
3 – Player Members: All players registered and to date in their fees, have all the privileges of membership of LSCU, without voting rights, but privileges granted by LSCU.
4 – Honorary Members: They have all the rights and privileges conferred by LSCU without voting rights. To be an honorary member individuals need to be nominated and approved by the LSCU.
5 – Business Members: All those who make a financial contribution of a minimum of five hundred dollars per year to the commission LSCU. They have all the rights, without voting rights, but other privileges will be granted by the commission, like free advertising, VIP privileges, etc.
Chapter III
Legal Bodies, Jurisdiction and Operation
Article 6
Legal Bodies
1 - The Legal Bodies of the Commission are: General Assembly of the Lusitania, the Board of Lusitania, the Board of LSCU Commission, Youth Sub-Commission of LSCU, Soccer Sub-Commission of LSCU, Cultural and Sports Youth Commission of Unidos (henceforth designated by CDCJ).
2 – Posts on the Board of LSCU and its functions are unpaid.
3 – The Board of LSCU will consist of fifteen (15) Members (at least) to be elected every two years according to the Procedures Processes in this Regulation for LSCU. The
first election will take place in the General Assembly of Members, entitled to vote, two years after the foundation period, in late 2012.
4 – LSCU will present its financial reports, activities reports, financial forecast, as well as activities for the coming year, at the Lusitania General Assembly. The accounts will be verified by a verification committee to be appointed by LSCU each year.
Procedures Processes of LSCU
Article 7
a) Elections
The AC LSCU be elected, as follows:
1 - The Foundation Board (founded in late 2010) has the privilege of managing LSCU for two years.
2 – In a General Assembly of the Founding Members and Delegates Members, where the first one will be in late 2012, a General Assembly Chair and two Secretaries will preside the GA. These three members cannot be running for the six positions to be elected in the GA and will also conduct the elections committee. These three members will be nominated in advanced by the Board of the LSCU (30 days). The General Assembly Chair person nominated will send out the convocation to the GA to all Founding Members, Delegate Members that are in the Active Volunteer list.
3 - All persons interested in the posts of Director of the LSCU should express their interest in writing, preferably 48 hours before the Assembly, to the Chair of the General Assembly. This paragraph does not apply to the Representative of CDCJ Unidos and Lusitania, where they are elected by their own groups, previously or subsequently, to be part of the Board of LSCU and the Inter-Community Committee.
4 - Only the following positions shall be elected by the General Assembly: President, Vice-President, Secretary, Treasurer, Chairman of the Soccer Sub-Commission, and Chairman of the Youth Sub-Commission. The remaining Directors shall be elected in the GA without a title or function. They will acquire their title and function at the next ordinary meeting of the Board of LSCU, to be called by the newly elected president, in which the former Board of LSCU has a duty to participate and deliver all documents necessary involving the transfer of rights, bank accounts and monies (etc.) to the new elected Board.
5 - The Job Description of each Director will be established and noted by the Secretary at first ordinary meeting of the Board of LSCU, the beginning of each term.
6 - Directors of the Board of LSCU can be dismissed or suspended by the discipline committee for a determined time, in an adequate and impartial and unbiased hearing.
b) Operations
1 – The Board of LSCU meets ordinarily at least once a month.
2 – Meeting places and times will be decided by the Board of LSCU.
3 – Extraordinary meetings of the Board can be called when necessary and / or urgent.
4 - A quorum for all meetings shall be simple majority.
5 - Each member of the Board has one vote, which may be requested as a secrete vote by any member of the Board. The president is entitled to a second vote in case of a tie. The same applies to meetings of the sub-commissions, which are subject to this format of operations.
6 - In all matters of Article 12, 13 and 14, the LSCU also adopts, to confirm or overturn decisions made by Board of the LSCU, an Inter-Community Committee that uses the following decision method, three votes for the representative of Santo Cristo, two votes for the representative of Lusitania, and one vote for the representative of CDCJ Unidos. In case of tie, the President of the Board of LSCU has the right to a second vote.
7 - The meeting format will be formal, with agenda previously distributed by e-mail, minutes of all meetings composed and delivered to the president within a week after the meeting, and minutes of previous meetings will be read aloud and voted approved prior to moving on with any other meeting.
8 - The method of conduct will be normal Canadian parliamentary system. Propositions need to be second, discussed, and voted upon. All decisions shall be taken by a simple majority vote, one vote agreed to each member of the Board where the president could have a second vote in case of a tie. The same applies to sub-commissions. All the ordinary business, with the exception of Article 13 and 14, will be passed by simple majority.
9 – The Board of LSCU has the duty, every year, to appoint and continually affirm or discharge, at least one officer for each soccer team (coach or manager or captain), encourage them to complete the three regional levels on soccer coaching, contributing financially to their training as long as these individuals continue as coach of LSCU for a minimum period of two years. If they do not complete their obligation as a coach, the LSCU may request full reimbursement of training costs. The Head Coach will organize meetings with the club’s coaches, which will be mandatory participation for all coaches, to ensure the better functioning of the teams and coaching development.
10 – The Board of LSCU has the duty, every two years, to appoint directors to the Soccer Sub-Commission (a minimum of five), and to the Youth Sub-Commission (a minimum of three). The Sub-Commissions may appoint other Delegates to help complete its work and inform the Board of the LSCU who the Delegates are so they can be added to the list of Active Volunteers.
11 – The Board of LSCU has a duty, every year, to appoint three members (or more) to a Discipline Committee. This committee will be responsible for making rules of procedures for discipline, make them public to all members (by posting a copy on the Internet), defining offenses and possible penalties. These rules will then be attached these By-Laws. This regulation of the discipline committee must be approved by the Board of LSCU. The chairman of the discipline committee will be the club representative on discipline with EODSA and OSCL, by making himself available to accompany the players to disciplinary hearings.
Chapter IV
Revenues and Property
Article 12
1 – Hereunder is what constitutes revenue for the Commission LSCU:
a) Registration fees charged to the players.
b) Contributions and donations;
c) The product of services rendered;
d) Subsidies which are granted, applications to be made with the consent of Lusitania, and if they are assigned, Lusitania will transfer the funds in full to the Commission LSCU.
e) Proceeds from sales of merchandise to promote LSCU.
f) The product of festivals and events organized and programmed by LSCU.
g) Any other revenues such as donations, bequests or other amounts accepted by LSCU.
h) All revenues described above will be managed exclusively by the Board of the Commission LSCU, with no further contribution to Lusitania.
i) LSCU has the freedom to buy or rent land for soccer purposes, as well as manage those lands.
2 - In collaboration with Lusitania, the Board of it Commission (LSCU) may have a business account opened, which is managed with two signatories of the Board of LSCU, being the Treasurer and the Secretary of LSCU.
Chapter V
Changing the Rules of the Commission LSCU
Article 13
1 - These regulations may be changed by the Board of the Commission LSCU at a extraordinary meeting convened for that purpose.
2 - Decisions of the Board of LSCU to change to these By-Laws require an affirmative vote of three quarters, by the Directors of the Board of LSCU as well as the simple majority of the Inter-Community Committee.
3 - All the changes approved by LSCU must be approved by the Board of Lusitania and submitted to the Lusitania General Assembly for their knowledge and approval.
Chapter VI
Dissolution of the Commission LSCU
Article 14
1 - LSCU can be dissolved by a favourable decision of the Board of LSCU and with the approval of the Board of Lusitania.
2 - Decisions on dissolution or division of assets, requires an affirmative vote of three quarters, by the Directors of the Board of LSCU as well as the simple majority of the Inter-Community Committee as well as the approval of the
Lusitania AGA.
3 - Upon the dissolution, all monies and property acquired by the Commission LSCU will be awarded to the organizations involved in this Commission, Lusitania, Santo Cristo, and Unidos.
Chapter VII
Definitions
Article 15
1 - Volunteers in project, committees or delegates, are people who engage in voluntary functions established by the Board of LSCU, or from any sub-commission, and therefore considered to be Active Volunteers in the list of Delegate Membership.
2 - The Commission LSCU has two positions in the Board that will not be elected at the GA of LSCU. One will be elected by the Board of Lusitania, and one will be elected by Board of CDCJ Unidos.
3 - The Inter-Community Committee is composed of a representative from Santo Cristo (which will have three votes), a representative of Lusitania (which will have two votes), and a representative of CDCJ Unidos (which will have one vote).
4 - It is in the spirit of these regulations, that Lusitania will not run soccer activities. If it needs soccer services they will be exclusively given to Lusitania’s Soccer Commission LSCU.
5 - It is also in the spirit of these regulations, that the LSCU Commission can, on a volunteer basis, organize an annual party/fundraising event (at least one) in Lusitania Portuguese Recreation Centre to help fundraising for
Lusitania. Also on a voluntary basis, organize an Inter-Community Soccer Tournament, to be played at the location of Lusitania, and preferably in conjunction with the celebrations of St. John Baptist of Lusitania. The same spirit
applies to voluntary donations LSCU might choose to give to Lusitania, in conjunction with Lusitania’s Annual General Assembly Reports. This point is only suggested, and in no way compromises or obligates LSCU to do so.
6 - LSCU, and its Board Members, will be 100% responsible for all soccer business management, as well as manage all its income and/or debt, without causing any financial losses or other harm to Lusitania.
7 - In case of doubt or need to interpret these By-Laws, LSCU can add other definitions in this section. Consulting the Governing Bodies to add explanations of these regulations is imperative.
Chapter VIII
Of Bodies
Article 16
The Foundation of this Commission with take effect in the following stages:
1 - Adoption of these By-Laws by the Board of Lusitania.
2 - Adoption of this Commission by the General Assembly of Lusitania on the 22nd of January 2011, entitled Lusitania Santo Cristo Unidos Soccer Club (LSCU).
3 - Attach this Commission's By-Laws the Letters Patents of Lusitania with the respective Canadian Ministry.
4 - The first Board of LSCU Commission is composed of the Founding Members. The Foundation Board may appoint new directors to LSCU as needed in the first two foundation years. The First Foundation Board of the LSCU are:
President: Carlos Azevedo
Vice President: Victor Pereira
Secretary: Mitch Amorim
Treasurer: Valter Duarte
Marketing: Joe Vaz, Henrique Amaro, Fernando Medeiros, Xavier Henry
Communications: Jorge Lobo
Disciplinary Committee: Carlos Tavares, Victor Pereira, Mitch Amorim, Carlos Ramos
Equipment: Carlos Ramos, Ricardo Paulino, Chris Medeiros
Youth Sub-Commission: Chris Medeiros
Events: Serena Silveira
Soccer Sub- Commission: Carlos Ramos (Rico Paulino, Mitch Amorim, Fernanda Simões José Carlos Rodrigues)
Head Coach: Jose Carlos Rodrigues
Representative of Lusitania: John Oliver
Representative of the Sports Cultural Youth Commission of Unidos: José Carlos Rodrigues
Other Members: Nicholas Alves, Roberto Martins, Hermano Pereira, José Silveira, Jason Prazeres-Matos, Kevin Vinhas.